Debtors Clerk – CIC
Job Description
Debt collection and related administration, reconciliations, and requesting of Pod’s and claims.
KEY ACCOUNTABILITIES:
- Process information for statements.
- Submit relevant documentation to Claims for credit.
- Continuously request outstanding claims and PODs.
- Maintain and tick off payments received and update records for reconciliation purposes.
- Perform ageing of accounts on the system and complete reconciliations.
- Write receipts and deposit slips, process and conduct banking in accordance with company policies and procedures.
- Contact debtors telephonically regarding outstanding payments.
- Ensure proper record keeping throughout the month for all relevant documentation (invoices, creditors).
- Ensure invoice collection for statements, print statements, attach relevant documentation, and mail statements.
- Stamp statements for general accounts where settlement discounts apply, place in envelopes, and mail accordingly.
- Ensure money received is processed and banked.
- Receive money from branches via receipts, process, and bank accordingly.
- Follow up on outstanding payments, PODs, and claims via faxes and emails, and submit required documentation for clarification.
- Act as relief for other Debtors Clerks when required.
- Contribute to team efficiency by maintaining high personal performance standards.
- Perform other relief duties or ad hoc tasks as required by the Manager.
QUALIFICATIONS, EXPERIENCES & SKILLS:
- Grade 12 certificate.
- Fluent in Afrikaans and English.
- 3–5 years’ experience in debtors, reconciliations, and invoicing.
- Excellent proficiency in Microsoft Excel.
- Experience with the Proteus system will be a definite advantage.
- Ability to handle pressure and conflict situations.
- Self-motivated, demonstrates initiative, and assertive.
- Strong communication and interpersonal skills.
Individuals meeting the above requirements should please forward their application to:
The Human Resources Department:
Email: [email protected] – – When forwarding your application via email, please ensure that your information is consolidated and that your email attachments are limited to three (3). Please indicate which position you are applying to in the subject line
Please note that only short listed candidates will be contacted and that no documentation will be returned. Applicants who are not contacted within two weeks from the closing date should consider their application unsuccessful.
As per Affirmative Action (Employment) Act, Act 29 of 1998 Namibian Citizens from previously disadvantaged groups will enjoy preferential treatment.
