Procurement Administrator – Government Institutions Pension Fund

Job Description

Key Responsibilities

• Serve as the connection between the Procurement Unit and Departments in terms of procurement services, with due consideration of quotations, evaluation, comparing, supplier deliveries, supplier registration, insurance claims, mobile devices, and maintaining records.
• Ensure compliance with the procurement policy and procedures manual
• Handling all standard correspondence within the procurement unit.
• Update and maintain the supplier/vendor database and database registration process, including preparation and updating.
• Assist in maintaining the service levels and efficiencies of procurement and try to improve them
• Set up and organise the records for the procurement unit.
• Assist in processing all insurance claims within the organisation in terms of losses, damages
• Assist with listing all contracts with service providers for mobile devices i.e iPad and data
• Employee bank details & supplier account maintenance
• Keep up to date with organisational development in the industry as well as all other relevant developments on national and international level and propose innovations accordingly
• Take responsibility for self/career development by setting and achieving personal goals.

Requirements

• A Diploma in Procurement Management or Logistics & Supply Chain, Business Administration or Accounting and/or Finance
• Two (2) years’ experience within the procurement field.
• Driver’s License
• Knowledge of: Accounting, asset management, best practices to place in the organisation on a competitive edge, cost/benefits analysis, financial management, procurement administration and processes, record keeping, relevant procurement policies, personnel structure and systems of operation, service providers and suppliers, stock items, supplier agreements, supply chain management, tender administration procedures, and contract management.
• Skills: Analytical, budgeting, communication, listening, controlling, decision making, feedback, good administration, interpersonal, good reasoning, coordinating, conceptual, negotiation, numeric, customer/user, problem solving, presentation, prioritising, minutes taking, query resolution, and time management.
• Attributes: Adaptability, assertive, calm disposition, detail consciousness, diligent, customer service oriented, emotional intelligence, flexibility, goal directedness, handling pressure, confidentiality, integrity, approachable, organised, patient, performance driven, professional, self-motivated, trustworthy, friendly, meeting deadlines, and team player.

How to Apply