Job Description

VACANCY

Project Administrator

Location: Head Office and/or Project Site, Namibia Employment Type: Fixed-Term Contract (Project-Based)

Join the CREO Engineering Solutions Team

CREO Engineering Solutions is a Namibian engineering consultancy providing multidisciplinary engineering, project management and technical consulting services to the mining, industrial and infrastructure sectors.

We are seeking a highly organised and professional Project Administrator to provide administrative and project support to a multidisciplinary project team. This position offers the opportunity to work alongside experienced engineering professionals in a dynamic project environment, supporting the successful delivery of a project from initiation through to completion.

Key Responsibilities

The successful candidate will be responsible for:

• Providing administrative and secretarial support to the Project Manager and project team.
• Managing project correspondence, filing systems, document registers and records.
• Coordinating meetings, preparing agendas, recording minutes and tracking action items.
• Assisting with the preparation of reports, presentations and project documentation.
• Coordinating travel, accommodation and logistics for project personnel and visitors.
• Processing timesheets, leave records, expense claims and other project administration.
• Maintaining project contact databases and administrative registers.
• Supporting procurement and contract administration by maintaining relevant logs and records.
• Ensuring project documentation is maintained in accordance with company procedures.
• Maintaining confidentiality and promoting a professional image of CREO Engineering Solutions.

Minimum Requirements

• Diploma or Certificate in Office Administration, Secretarial Studies, Business Administration or a related field.
• Minimum of 3–5 years’ experience in a project administration or secretarial role.
• Experience within the engineering, mining, construction or EPCM environment will be advantageous.
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Excellent organisational, communication and interpersonal skills.
• Strong attention to detail and the ability to manage multiple priorities.
• A proactive approach and the ability to work effectively both independently and within a multidisciplinary team.
• Valid driver’s licence will be advantageous.

Call to Apply

Suitably qualified candidates are invited to submit the following:

• A detailed Curriculum Vitae (CV)
• Certified copies of qualifications
• A copy of their Namibian Identity Document or valid work permit (where applicable)
• Contact details of at least three contactable references

Call to Apply

Closing Date: 10 August 2026 @ 19:00

Only shortlisted candidates will be contacted. CREO Engineering Solutions reserves the right not to make an appointment.