Job Description

VACANCY

Document Controller

Location: Project Office, Namibia** Employment Type: Fixed-Term Contract (Project-Based)

Join the CREO Engineering Solutions Team

CREO Engineering Solutions is a Namibian engineering consultancy providing multidisciplinary engineering, project management and technical consulting services to the mining, industrial and infrastructure sectors.

We are seeking an experienced Document Controller to establish and maintain the project document management system for a major EPCM project. The successful candidate will ensure that all project documentation is accurately registered, version controlled, distributed and archived, supporting efficient information management and compliance throughout the project lifecycle.

Key Responsibilities

The successful candidate will be responsible for:

• Administer the project Document Management System (DMS), including user access, workflows and document control procedures.
• Receive, register, distribute and archive project documents and drawings in accordance with the Document Control Plan.
• Maintain accurate document and drawing registers, ensuring effective revision and version control.
• Coordinate document review, approval and transmittal processes, including the control of IFC and as-built drawings.
• Conduct routine audits of the DMS and support the compilation of project handover documentation.
• Provide guidance and support to the project team on document control procedures and best practices.

Minimum Requirements

• National Diploma or Certificate in Records Management, Office Administration or a related field.
• Minimum of 5 years’ document control experience on EPCM, mining, engineering or major construction projects.
• Proven experience using electronic Document Management Systems such as SharePoint, Aconex or equivalent.
• Strong understanding of engineering document control processes, revision management and transmittal procedures.
• Excellent organisational skills, attention to detail and proficiency in Microsoft Office.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Call to Apply

Suitably qualified candidates are invited to submit the following:

• A detailed Curriculum Vitae (CV)
• Certified copies of qualifications
• A copy of their Namibian Identity Document or valid work permit (where applicable)
• Contact details of at least three contactable references

Call to Apply

Closing Date: 10 August 2026 @ 19:00

Only shortlisted candidates will be contacted. CREO Engineering Solutions reserves the right not to make an appointment.