Receptionist / Admin Clerk – Powerbat Namibia

Administration
Walvis Bay
October 23, 2026
Permanent

Job Description

Role Purpose

The Receptionist / Admin Clerk will be responsible for ensuring the professional and efficient running of the Powerbat Walvis Bay Distribution Centre’s front office and reception area, while providing operational and administrative support.

The successful candidate will serve as an important first point of contact for customers, visitors and employees and will be expected to maintain a professional, organised and customer-focused reception environment.

Key Responsibilities

1. Reception Coordination

  • Welcome, direct and assist visitors in a friendly and professional manner.
  • Operate the switchboard efficiently by answering incoming telephone calls, directing calls and accurately taking and relaying messages.
  • Attend to internal and external client enquiries promptly and professionally.
  • Ensure that front office administration, filing, stationery and courier processes are kept current and up to date.
  • Ensure that the switchboard and relevant office equipment remain in good working order.
  • Receive stationery, documents, parcels and courier deliveries and maintain accurate receipt records.
  • Arrange courier collections and deliveries on behalf of Powerbat.

2. Administration

  • Process purchase requisitions.
  • Issue requisitions for monthly vendors.
  • File invoices, credit notes and related documentation accurately.
  • Arrange for stock to be collected when required.
  • Report telephone, electrical and network/cable faults.
  • Assist the Warehouse Supervisor with marketing items, functions and other administrative activities.
  • Provide relief support to the Warehouse Supervisor when delegated and appropriately briefed.
  • Maintain an organised filing and document-control system.

3. Compliance

  • Work within applicable company controls, policies and procedures.
  • Identify and report risks or areas of concern to management.
  • Promote compliance with applicable procedures and requirements.
  • Assist in preventing unnecessary, wasteful or irregular expenditure.

4. Customer Service

  • Assist employees and customers while maintaining effective working relationships.
  • Identify and resolve problems within the scope of the position.
  • Coordinate and assist customers arriving at reception for collections.
  • Prepare quotations promptly for collection customers.
  • Support accurate processing of customer documentation and payments where applicable.

5. Cost and Waste Control

  • Assist in controlling costs by minimising damage, loss and waste.
  • Report incidents and areas of concern to the relevant manager.

Minimum Requirements

  • Grade 12 certificate or equivalent (NQF Level 4).
  • Up to 1 year of experience as a Receptionist, Administrator or in a similar role.
  • Basic computer literacy.
  • Good administrative and organisational ability.
  • Professional verbal and written communication skills.
  • Proficiency in both Afrikaans and English (written and spoken).
  • Own reliable transport.
  • Police clearance certificate not older than three (3) months.

Added Advantage

  • Knowledge or previous experience operating a switchboard.
  • Previous reception or administrative experience within a distribution, warehouse, automotive or similar operational environment.

Skills & Competencies

The successful candidate should demonstrate:

  • Good time management skills.
  • Strong planning and organisational ability.
  • Ability to work effectively as part of a team.
  • A strong customer-service orientation.
  • Flexibility and adaptability.
  • Excellent attention to detail.
  • A friendly and approachable manner.
  • Professional conduct and presentation.
  • Good verbal communication skills.
  • Ability to work accurately and efficiently in a busy environment.

How to Apply

If you meet the above requirements and would like to be considered for this opportunity, please submit:

  • A detailed CV.
  • Certified copies of relevant qualifications and supporting documents.
  • A police clearance certificate not older than three (3) months.

Closing Date: 30 October 2026 @ 7:00PM

Starting Date: 4 January 2027

Equal Opportunity Statement

Powerbat Namibia (Pty) Ltd is an equal opportunity employer and encourages applications from suitably qualified individuals, regardless of gender, race, or disability.

Location

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