Secretary – National University of Science and Technology

Secretarial
Windhoek
January 15, 2026
Full Time Contract

Job Description

The Department of Journalism and Media Technology at NUST is seeking a forward-thinking and enthusiastic Secretary to manage office operations, coordinate meetings, and provide administrative support to staff and students in a higher education environment.

Key Responsibilities

  • Schedule and coordinate meetings, ensuring all logistical arrangements are effectively managed.
  • Prepare and distribute meeting minutes promptly.
  • Oversee general office operations to maintain an organised, efficient, and smooth workflow.
  • Assist with document preparation, including formatting reports, maintaining filing systems, and drafting letters, reports, spreadsheets, and internal communications as required.
  • Respond accurately and efficiently to all inquiries, using initiative to resolve issues and collaborating effectively with internal and external stakeholders to facilitate communication.
  • Design basic visual content for presentations, reports, and promotional materials.
  • Screen telephone calls and visitors, directing them appropriately, and manage the diary and travel arrangements for staff as required.
  • Organise workshops and meetings, ensuring all details are finalised and communicated.
  • Finalise and distribute minutes from these events and coordinate arrangements for visits and visitors, ensuring a welcoming experience.
  • Assist part-time staff members with completing and submitting claims for reimbursement.
  • Ensure the smooth functioning of the office and perform any other duties as assigned by superiors.

Requirements

  • A Bachelor’s degree or a three-year National Diploma (NQF Level 7) in Office Management; Business Management or Communication.
  • Three (3) years of experience as a Secretary or Office Administrator in a large organisation or institution.
  • Excellent English communication skills (both oral and written).
  • Strong organisational and multitasking skills, and the capacity to manage various tasks efficiently.
  • Knowledgeable about office operations, with a strong focus on organisational effectiveness.
  • Proficiency in Microsoft Office Suite (Word; Excel; PowerPoint and Outlook).
  • Experience in handling organisational events, managing resources, arranging meetings, and taking minutes as required.
  • A background in Higher Education will be considered an advantage.

Salary

Market Related

How to Apply

Apply online via the Direct-Hire system at: https://nustjobs.mcidirecthire.com/Vacancy/ViewDetails?parameters=q4%2f37VDQTFWXnK7wNIeCPX9sTCZZnYLsDdq7KgS8yXnaVGi3dWn1YDxG8HqVlUS5x3O%2fqn%2bN7Y9FeKUGGQJOlhCIXMNm05OAoXkRdMZdo9LumejTuEMto4dxy%2f0oK8tIrt9wZO%2bQHrHre1f9hwL%2bNg%3d%3d. For inquiries, contact Mr Pedulu Hauwanga at [email protected] or Tel: 061-207 2086. Closing Date: 23 January 2026.

Location

Related Jobs