Job Description

VACANCY: ADMIN & DEBTORS CLERK

Company Introduction

Powerbat Namibia (Pty) Ltd is a leading distributor of premium automotive batteries and renewable energy solutions. Established in 1978, the company supplies trusted brands such as Willard, SABAT, and VARTA. With a commitment to quality products and excellent customer service, Powerbat serves both retail and private clients across Namibia.

Position Details

Job Title: Admin & Debtors Clerk
Location: Windhoek

Role Purpose

The Admin & Debtors Clerk will be responsible for supporting the accurate and efficient administration of the company’s debtor accounts while also providing general administrative support to ensure smooth daily office operations.

The role includes:

• Processing debtor transactions
• Reconciling customer accounts
• Following up on outstanding payments
• Maintaining accurate records
• Assisting with credit control processes
• Supporting office administration

The successful candidate must have strong attention to detail, excellent communication skills, and the ability to work accurately within deadlines.

Key Responsibilities

1. Debtors Administration

• Maintain accurate debtor records and ensure customer accounts are updated timeously.
• Process debtor transactions accurately on the accounting system.
• Allocate customer payments correctly against debtor accounts.
• Prepare and distribute customer statements as required.
• Assist with debtor reconciliations and resolve account discrepancies.

2. Credit Control & Collections

• Follow up on outstanding customer accounts and ensure timely collection of payments.
• Communicate professionally with customers regarding overdue accounts.
• Escalate long-outstanding or problematic accounts to management.
• Assist with monitoring credit limits and payment terms.
• Support the company’s credit control procedures and ensure compliance with internal policies.

3. General Administration

• Provide general administrative and clerical support to the office.
• Maintain accurate filing systems and ensure documentation is complete and accessible.
• Assist with capturing, checking, and processing administrative information.
• Handle routine office correspondence and support internal communication.
• Assist with preparing reports, schedules, and other administrative documents when required.

4. Reporting & Record-Keeping

• Maintain accurate filing and documentation of debtor records.
• Prepare debtor reports and provide account updates when required.
• Assist with month-end debtor processes and reconciliations.
• Ensure all debtor documentation is complete, accurate, and readily available.

5. Customer Service & Internal Support

• Respond to customer account queries in a professional and timely manner.
• Assist with quotations and invoicing processing.
• Liaise with internal departments to resolve invoice, payment, or account-related queries.
• Build and maintain positive relationships with customers and internal stakeholders.
• Provide administrative support to the finance and operations teams when required.

6. Compliance & Accuracy

• Ensure all debtor and administrative processes are completed in line with company policies and procedures.
• Maintain confidentiality of financial, customer, and company information.
• Identify and report discrepancies, risks, or non-compliance issues to management.
• Support continuous improvement in debtor administration, credit control, and office administration processes.

Minimum Requirements

• Grade 12 Certificate.
• Minimum of 3 years’ debtors experience.
• SAP experience is required.
• Previous administrative experience will be an advantage.
• Computer literacy, including Microsoft Office, especially Excel.
• Strong numerical and administrative skills.
• Good communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.

Key Competencies

• Accuracy and attention to detail.
• Strong planning and organizational ability.
• Good problem-solving skills.
• Customer service orientation.
• Ability to work independently and as part of a team.
• Professional, reliable, and deadline-driven.

Additional Requirements

• Namibian citizenship or a valid Namibian permanent residence permit.

Application Procedure

If you meet the requirements for this role and are ready to contribute to the success of our company, Call to Apply

Ensure your application includes:

• Detailed cover letter
• Comprehensive CV
• Copies of relevant certifications

Closing Date

18 June 2026 at 07:00 PM

Equal Opportunity Statement

Powerbat Namibia (Pty) Ltd is an equal opportunity employer and encourages applications from suitably qualified individuals, regardless of gender, race, or disability.