Office Administrator – Aztech Electrical Services

Job Description

Overview

Aztech Electrical & Construction Services is a 100% Namibian-owned company operating in the electrical and Construction sectors.

We are seeking a young, energetic, and dynamic individual who is eager to grow with the company and contribute to a positive office culture. The ideal candidate should be flexible and adaptable, able to take initiative, and committed to ensuring that daily workflows are well-organised and efficient.

Key Responsibilities

• Administrative Support: Manage day-to-day office tasks including filing, correspondence, scheduling, and record keeping.
• Project & Document Control: Assist in preparing reports, issuing purchase orders, tracking documentation, and maintaining accurate project records.
• Communication & Coordination: Act as the communication link between office, suppliers, and project teams, ensuring timely information flow.
• Procurement Assistance: Support materials ordering, follow-ups, delivery scheduling, and supplier coordination.
• Finance & HR Admin Support: Basic Accounting skills: Assist with timesheets, expense forms, reconciliation, and employee documentation.
• Customer & Stakeholder Interaction: Attend to incoming calls, emails, and visitors in a professional manner.
• Office Maintenance Oversight: Ensure the office environment is clean, functional at all times.

Skills & Attributes Required

• Strong organizational and admin skills with a high attention to detail.
• Excellent written and verbal communication.
• Ability to prioritize and work under pressure.
• Proficiency in Microsoft Office (Excel, Word, Outlook MS Projects).
• Professional and friendly demeanour.
• Ability to work independently and take initiative.

Qualifications & Experience

• Grade 12 certificate (Essential).
• Office administration qualification (Advantageous).
• Minimum 1–3 years administration experience.
• Experience in the construction/electrical industry is an advantage.
• Knowledge of procurement or document control is beneficial.

Additional Requirements

• Namibian citizen
• Business English proficiency.
• Valid Code B Driver’s License is a must (Non-Negotiable).
• Willingness to work occasional overtime to support project needs.
• Working hours: 07h30 – 17h00 (flexible for school runs when needed).

Compensation & Benefits

• Salary: Competitive and based on experience.
• Leave: Annual leave in December, sick leave, and other leave as per labour laws.
• Professional development opportunities.
• Three (3) month probation period.

How to Apply

No employer-controlled application email or external URL is stated in the vacancy document. Closing Date: 24 September 2026 @ 7:00PM